![]() But you don't have to be familiar with GTD for it to keep you focused. PROSįor those who are familiar with Getting Things Done methodology, this is a must-have. This does it seamlessly and the customer service is great. I need all my commitments and tasks with me instantly for on-the-go decision making about what I do next, according to what context I'm currently in. I would feel completely lost without OmniFocus and have attempted to use some other workaround software but it failed miserably, doesn't even come close. This means that you won't find many exciting IFTTT or Zappier integrations. OmniFocus exposes an AppleScript API, but the functionality is limited. Another gripe I have with the Omni Group is that they are not very open to third-party integrations. If you are not going to use this for a serious GTD workflow and/or are not ready to put the time and love in learning it, then this software is not for you. Not to mention the custom Perspectives option that the paid version offers to the user, which opens up a world of possibility in controlling the way the data is interacted with. It has iCal integration, and reminders for weekly review (with a separate page tailored to that activity). For tasks, it allows the user to set time-requirement, due date, defer date and for the projects, nesting, and sequential or arbitrary task execution. It is by far the most complete task manager I have tried out. This piece of software includes all you would ever need to stick to a strict GTD regiment. ![]() If you are a believer in GTD, this is the app for you! PROS It is a central part of my workflow chain. Only for Mac :( - IMHO not the very best tool for small to medium task projects - Sometimes it seems it is more focused to cater micro-management fans than staying out of the way - Pricey Feature-rich app, allows you to control almost every aspect of your tasks - Maybe the best task management software suite for handling complex projects - iOS companion app - Web service allows you to access most critical functions when on the go (or working from a different platform) - If you often have to manage complex tasks projects, OmniFocus is well probably the best choice - They recently added tags! - OmniFocus still prides of sticking to GTD principles CONS Eventually, I switched to Things 3 and never ever looked back :) PROS When OF3 came out I was torn between going ahead and embrace my fate (!) or move along and look for another option. Well, I used OF for good two years (Pro version) and while it served me well, I ultimately found that the way OF implements task management is too focused to micro-management. It would be nice if it guided the user using AI/ML to help them better manage their tasks. Additionally, any context awareness has to be manually set-up, which can be time consuming and tedious. It would benefit from bringing ideas from more advanced project management to the individual, such as load-balancing, to help users better manage their tasks. OmniFocus is a powerful task management tool, but it is falling behind with regards to integration with AI. This is a major strength of Omnifocus compared to other similar systems, and makes it an invaluable tool for staying organized and productive. It is based on the Getting Things Done workflow, making it easy to capture tasks and process them effectively. Omnifocus is an excellent task management system that integrates seamlessly with macOS. Without OmniFocus it would be much harder for me to manage a demanding day job, my family life, my freelance career, and my creative hobbies. I use OmniFocus as a second brain, to implement the ideas encapsulated in Getting Things Done, Building a Second Brain, and The Productivity Habits. In OF3 you have to select so many options just to do this. Other software I've used let's you just put "water plants every Monday" and it'll set that reminder. Setting repeating tasks is quite fiddly, there are a lot of options. The online manual is huge and there's so much to find out. It's too in-depth, if you've never used it or one of Omni's other software it's a heck of a learning curve. It had all the features I needed including setting repeating reminders, ease of adding a task and setting dark mode. However, I have switched to Todoist which meets my needs so much better. The price when I got it was actually great, it was a one-time purchase, not subscription like it is now. If you can get into it properly and can handle how in-depth it is then you'll be fine but it was just too much for me. I tried a dozen to-do apps before purchasing OF3 and stuck with it a few months but the interface wasn't right for me and it was too fiddly and too overwhelming. ![]()
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